Admin Manager responsible for overseeing the procurement process, creditors process, managing storemen and the stores supervisor, coordinating drivers, and supervising internal sales activities within the organization

Duties:

Admin Manager:
Oversee and manage the procurement process, ensuring timely and cost-effective purchasing of goods and services.
Supervise storemen and the stores supervisor to ensure accurate inventory management, efficient operations, and minimization of stock losses.
Coordinate and manage drivers to ensure timely and efficient delivery and transportation operations.
Supervise internal sales activities, ensuring adherence to SOPs and achievement of sales targets.
Report regularly to senior management on departmental performance, issues, and improvements.

Procurement
Ensure all procurement activities are conducted in compliance with company policies and proce-dures.
Negotiate with suppliers to secure favorable terms and conditions
Monitor market trends and supplier performance to make informed purchasing decisions.
Maintain accurate records of all procurement activities, including purchase orders, contracts, and supplier evaluations.

Storemen and Stores Supervisor
Oversee inventory management, including receiving, storing, and issuing of goods.
Conduct regular stock counts and audits to ensure inventory accuracy.
Implement and maintain processes to minimize stock losses and ensure optimal stock levels.
Ensure the store is organized, clean, and compliant with safety regulations.

Drivers
Coordinate and manage the scheduling of drivers to ensure timely deliveries and pickups.
Ensure all drivers adhere to company policies, including vehicle maintenance, safety regulations, and customer service standards.
Monitor and report on the performance of drivers, addressing any issues or concerns promptly.
Ensure that all delivery and transportation documentation is accurately completed and filed.

Supplier Management:
Identify and evaluate potential suppliers based on quality, price, and reliability.
Negotiate contracts with suppliers to secure the best possible terms.
Maintain a database of approved suppliers and regularly review their performance.

Purchase Order Management:
Ensure all purchase orders are accurately completed and authorized.
Track the status of purchase orders to ensure timely delivery of goods and services.

Cost Control:
Monitor procurement expenses and ensure they align with the approved budget.
Implement cost-saving measures where possible without compromising quality.

Inventory Management
Receiving Goods: Ensure all incoming goods are inspected for quality and quantity.
Record all received goods accurately in the inventory management system.

Stock Control:
Conduct regular stock counts and reconcile discrepancies.
Implement FIFO (First-In, First-Out) or other relevant inventory management methods.
Ensure that goods are issued according to the company’s policies and procedures.
Maintain accurate records of all stock movements.
Conduct periodic stock audits to verify inventory accuracy.
Report any significant variances to senior management and take corrective action.