Business Manager/Business Analyst (with PA duties)

Job Overview:
The Business Manager/Business Analyst with Personal Assistant (PA) duties will provide high-level business support to the Group Managing Director (MD) and Chief Financial Officer (CFO) while also performing analytical and strategic functions to optimize the company's operations. This hybrid role combines executive support, business analysis, and project management to ensure the efficient running of the Company.
The ideal candidate will have strong organizational skills, a keen eye for business insights, and experience in both administrative support and data-driven decision-making. This role requires a proactive, adaptable individual who can manage multiple priorities and maintain confidentiality while facilitating business operations at the executive level.
Key Responsibilities:
1. Business Analysis and Strategy Support:
• Business Insights: Provide regular reports and analysis to support the decision-making of the MD and CFO, focusing on key business metrics, financial performance, market trends, and operational efficiency.
• Data Analysis: Use business intelligence tools and data analytics to assess performance, identify opportunities for process improvements, and recommend actionable insights to drive growth.
• Project Management: Assist in coordinating cross-functional projects, ensuring tasks are completed on time and within scope. Act as a liaison between departments and senior leadership.
• Process Optimization: Identify inefficiencies and recommend changes to streamline business processes, reducing costs or improving productivity.
2. Executive Support (PA Duties):
• Calendar and Schedule Management: Manage the MD’s and CFO’s calendars, including scheduling meetings, arranging appointments, and ensuring all relevant materials and information are prepared in advance.
• Travel Coordination: Arrange domestic and international travel itineraries, accommodations, and transportation for the MD and CFO.
• Communication Management: Serve as the first point of contact for internal and external stakeholders on behalf of the MD and CFO. Draft and manage correspondence, emails, and presentations.
• Meeting Coordination: Prepare meeting agendas, take minutes, and follow up on action items to ensure that outcomes are met in a timely manner.
• Confidential Support: Handle confidential and sensitive information with discretion, including financial reports, business strategies, board meeting minutes and personnel matters.
3. Administrative Duties:
• Office Management: Oversee the day-to-day administrative operations of the executive office, including managing filing systems, coordinating with other departments, and supporting special projects.
• Reporting: Assist with the preparation of financial and operational reports for board meetings, senior leadership reviews, and other key business functions.
• Document Management: Maintain organized records and files for quick retrieval of important documents and reports, ensuring compliance with company policies.
4. Event and Meeting Coordination:
• Event Planning: Coordinate logistics for company events, board meetings, and business functions, including venue selection, catering, materials, and presentations.
• Vendor Liaison: Liaise with external vendors and contractors on behalf of the MD and CFO to ensure all requirements for meetings, events, or travel arrangements are fulfilled.

Required Qualifications:
• Education: Bachelor’s degree in Business Administration, Finance, or a related field. Master’s degree is a plus.
• Experience:
o 3-5 years of experience in business management, business analysis, or an executive assistant/PA role.
o Demonstrated experience working directly with senior leadership, managing executive calendars, and performing data-driven analysis.
o Strong understanding of business operations, finance, and strategic planning.
• Technical Skills:
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
o Experience with business intelligence tools (e.g., Qlikview, Power BI, etc.) is preferred.
o Familiarity with ERP or financial systems (e.g., SAP, SYSPRO, QuickBooks, etc.) is an advantage.
• Key Competencies:
o Excellent organizational and time management skills with the ability to prioritize tasks effectively.
o Strong verbal and written communication skills.
o High attention to detail and accuracy.
o Proactive, self-starter with the ability to work under pressure and meet deadlines.
o Discreet and trustworthy, with the ability to handle confidential information.

Desirable Skills:
• Previous experience in a fast-paced business environment, cleaning products, or manufacturing sectors.
• Project management certification (e.g., PMP or equivalent).
• Strong analytical mindset with the ability to interpret complex data and make strategic recommendations.
• Ability to work effectively both independently and as part of a team.

Personal Attributes:
• High level of professionalism and integrity.
• Strong interpersonal skills and ability to build relationships at all levels of the organization.
• Flexible and adaptable to changing demands and priorities.
• A solutions-oriented mindset with the ability to think critically and strategically.

Working Conditions:
• Full-time position.
• Office-based, with occasional travel required for company events or meetings.
• Some flexibility in working hours may be required to accommodate senior leadership schedules