A Medium Sized Construction Company operating in Gauteng is looking for suitably qualified/experienced Buyer/Procurement Officer – Road Construction with a sound knowledge of Roads & Services.

Buyer/Procurement Officer – Roads, Earthworks & Services Construction

Function Definition / Purpose of Job

• To procure all types of goods and services for roads projects and Capex for the organization.
• To procure raw materials, spares and other strategic goods and services for Roads projects.
• To maintain sound business contact with suppliers
• Accurate and timeous compilation of all materials, plant, fuel & subcontract quotes for the submission of all quotations for all tendering and
Purchasing requirements.

Budgets:

• To comply with the companies procurement procedures and integrity policies.

Responsibilities and Means

Strategic Responsibilities:

• In collaboration with the different departments in charge, define the relevant criteria to use to uplift significantly the B-BBEE ranking of the company.
• Conduct sourcing activities in accordance with established policies, procedures and standard to meet business needs
• Identify and research potential new suppliers

Commercial Responsibilities:

• Promptly act on receipt of authorised Purchase Requisitions
• Request and Evaluate quotations in line with procurement procedures considering time frame
• Negotiate with suppliers the best possible price, terms and conditions and finalize the order
• Track deliveries as per required quality, quantity and period and ensure timely delivery and payment
• Monitor stock levels together with the relevant departments and place orders as needed
• Coordinate with relevant departments to ensure proper storage
• Evaluation of Supplier Performance on yearly basis
• Support the Regional Procurement Manager in procurement activities such as the tender process, implement rate contracts and supply agreements, cost saving projects

Operational Responsibilities:

• Liaises with operational team to determine their goods and service needs
• Liaises with commercial/tendering department to provide quotes required for the successful submission of tenders and quotations that are to be compiled in a buying file with a minimum of 3 quotes per item, presented to the Tendering team in a summarised format.
• Prepare and submit Purchase Orders for authorisation by management
• Send the approved Purchase Orders to Suppliers
• Record and maintain details of purchased goods and services, delivery information and inventory
• Keep record of non-conformities, up to date suppliers list, etc.
• Maintain records of agreements in chronological order, also ensure all agreements are valid
• Generate required reports for Regional Procurement Manager and Line Manager
• Generate quarterly reports related to B-BBEE to track B-BBEE performance
• Maintain IMS reporting requirement
• Work as a team member with all other members of the Company in particular

Buyer Duties:

• Generating of orders from requisitions
• Negotiating with suppliers
• Preparation and negotiation of service level agreements with suppliers
• Liaising with relevant site employees
• Liaison with suppliers, sub-contractors and site managers
• Evaluation of requests for purchases of supplies, equipment and services to determine appropriate procurement method
• Acquire best prices to place orders for materials/supplies required on site
• Compliance to company and client policies and specifications when ordering material
• Respond in timely, professional and comprehensive manner to requests involving contract compliance, cost proposals and other admin
Procurement issues
• Preparing and authorisation of purchase orders
• Expediting of deliveries on orders placed
• Generating relevant reports
General purchasing / and other duties as may be required.

Estimating Assistant Duties:

• Assisting the Estimating Team in compiling information for tenders relevant to the buying/procurement function.
• Drawing on standard documentation and interfacing with relevant stakeholders
• Receipt of tender BOQ’s and compiling a buying file of all the required materials and sub-contracting prices

Qualifications

• Minimum Grade 12 with Maths
• Purchasing/Procurement/QS qualification (certificate or diploma) advantageous
• Advanced computer literacy in MSOffice

Experience / Achievements:

• Proven working experience as a Road construction buyer/procurement officer essential
• Experience (minimum 3 years) in a similar job essential
• Proven excellent administrative skills
• Previous experience of buying of material/equipment/supplies in the road construction industry essential

Proficiency:

• Good understanding of Written and Spoken English
• Good analytical, decision-making, problem solving and negotiation skills
• Communication and interpersonal skills
• Familiar with ERP systems (SAP, Jade, Buildsmart)
• Professional presentation of written reports
• Positive team member/liaison skills with different stakeholders
• Good follow up skills

Training:

• CIPS OR APICS or any similar training

Should you not receive a response within 2 weeks of applying for the above position, please consider your application unsuccessful, we will however endeavour to search for suitable positions that may be appropriate to your experience and location.