Synopsis
A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Client Administrator in Gauteng.

Job Description
The Client Administrator is responsible for managing all TES and IC agency invoices

Qualification and Experience
Grade 12 / NQF level 4 with Accounting
Accounting qualification advantageous
1 – 2 years of experience in an administrative/financial role essential
Microsoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skills
Microsoft AX 2012 experiences advantageous
Experience in retail/distribution / TES advantageous (preferred)
Possession of a valid driver’s license and own car advantageous

Roles and Responsibilities

INVOICING

Management of sales invoicing processing cycle, accepting responsibility thereof
Resolution of invoice discrepancies where necessary
Ensure invoices are delivered on time to the client
Ensure facilitation of payments by the client is done timeously and followed up on outstanding payments;
Maintain supplier account (recons) and communicate effectively, handle queries, and attend meetings where necessary
Successfully follow all workflow steps on ONTIME
Contact all relevant ICs timeously via e-mail & telephone and inform them of the job to be done
Distribute order numbers for work to be done by the Independent Contractors
Ensure ICs arrive on time and the job gets completed within agreed timelines
Record estimated arrival times, arrival on site, and duration time of work completed
Record invoice numbers, ACMS invoice numbers, and the amount to each call logged
Record remittance numbers after payment was made to each call logged
Assist Regional Operations Manager with annual Vendor reviews and sourcing of alternative competent vendors
Ad hoc tasks as set out between applicant and finance/ operations managers

REPORTING

Ensure daily/weekly/monthly compiling of reports for reporting to management and client;
Assist finance with weekly and month-end reporting;
Discuss ONTIME DASHBOARD -monthly report -with Client Facilities Manager and Regional Operations Manager

ATTRIBUTES

Strong numeric reasoning ability
Excellent verbal and written communication skills
Problem-solving
Analytic Ability
Strong admin skills
Deadline-driven and willing to work overtime at deadlines
Time management and ability to work under pressure
Organized, efficient, and task-driven
Ability to multi-task