The purpose of a Facilities Officer is to ensure the safety and functionality of a building and its surroundings. They are responsible for meeting health and safety standards, overseeing maintenance tasks, and managing building assets. They are overseeing the upkeep of equipment and supplies, determining and scheduling repairs or renovation projects, and coordinating safety inspections. Facilities officer oversees a budget and must deploy credible outside vendors for supplies, repairs, and other measures.

Qualifications and Experience
Matric
National Diploma or Degree (NQF Level 7) in Facilities Management,
Valid driver’s licence
3 to 5 years’ experience
Understanding of OHSA
Understanding of buildings and facilities by laws
Conversant with Heritage Council Regulations

Duties and Responsibilities
Manage the landscaping, pest control, parking, catering facilities and utilities management.
Management of external service providers.
Arranging service schedules for all maintenance work to be done and ensure that they are done correctly
Health, Safety & Risk Management -Follow the organization's OHS policies.
Procedures, and mandatory instructions; to identify and mitigate risks, and to safeguard the environment and the wellbeing of oneself and others.
Perform monthly inspections as per the register and file hard copy for record keeping (Quality management).
Validation of utility billings in terms of payments, consumption data and rand value.
Consumption data comparison of water, electricity and gas.
Logging and follow up of any queries on the municipal accounts with the relevant Municipalities
Manage the premises risk and insurance.
Ensure all building facilities adhere to proper safety standards and cleaning procedures.
Maintain equipment and building provisions to meet health and safety requirements
Organize and plan building renovations and refurbishments.
Handle insurance contracts.
Run routine maintenance inspections.
Monitor interior and exterior areas of building for cleanliness and general conservation.
Prepare and implement project budgets and timeframes.
Comply with all health and safety policies and procedures.
Liaise with the Heritage Council on the upkeep and maintenance of buildings.
Efficiency and Cost Optimization
Develop and implement strategies to optimize facility operations and improve efficiency.
Risk management:
Ensure compliance with health, safety, and environmental regulations and standards.
Ensure adherence to specified standards, policies, practices and procedures.
Ensure that all insurance covers are in place.
Budget Management:
Manage budgets, forecast expenses, and control costs related to facility operations.
Approval of quotes.

Project Execution:
Implement project management methodologies to plan, execute, and monitor facility-related projects.
Solve problems and make decisions on maintenance related work issues daily.
Determine the necessary scope of work for the required work/ project.
Evaluate quality of work and progress according to project plan.
Report on project performance.
Ensure that the following technical maintenance services are provided:
General building services
Utilities management
Electrical services
Plumbing
Technical Knowledge/Competencies
Procurement processes.
SLA and contract management
OHSA Act
Technical report writing
Report writing
Behavioral Competencies
Business strategy and forward thinking
Drives accountability and high performance
Fosters teamwork and collaboration
Leadership and coaching
Builds partnerships
Excellent verbal and written communication skills.
Strong people management skills and the ability to deal with a diverse number of people.
Ability to work well under pressure and stressful situations.
Willingness to work a flexible schedule
Ability to work under pressure and within tight deadlines.
Problem solving skills
Safety
Adhere to all safety practice (OHSACT and all associated legal requirements).
Timeously address all infringements and report to the Safety officer.
Responsible for ensuring an ongoing clean, tidy and safe work environment in line with legislative requirements