Systems – Payspace and Sage VIP premier will be advantageous.

Key Responsibilities of HR Admin

Reporting & Documentation:
Prepare and submit HR reports to HR Manager.
Submit a list of new employees to the Marketing Manager and Learning & Development Manager.
Submit a list of terminated employees to IT.
Extract requested documents for internal audits.

Employee Support & ESS Management:
Assist employees with ESS (Payspace) registration and profile management.
Create mock payslips for employee review.
Provide branches with salary history for UIF documentation and assist with completing UIF documentation.

Personnel Records & Compliance:
Organize and maintain personnel records (both electronic and hard copy).
Complete UIF documentation for Head Office staff.
Consolidate IR input from branches and update the Master IR Disciplinary Tracking document.

Onboarding & Requisition Management:
Submit Head Office Staff Requisitions, EAAs, and Employee Adjustments via the onboarding app.
Assist with updating job descriptions.
Provide administrative support in updating company policies.

HR Administration Support:
Issue employee numbers and manage (de)activation of PMN for employees.
Assist the HR Manager with new starter notices, access forms (Alex Forbes), and long service lists for certificates.
Compile documents for B-BBEE audits and support transformation officers.
Capture employee surveys

Compliance & Background Checks:
Conduct criminal, credit, and qualification checks for Head Office and selected branches.

General Administration:
Handle various general HR administrative duties as needed.

Learnership Payroll:
Receive payroll input from branches & process learnership payroll & send to branches to confirm that
Onboarding and terminating learners on payroll

MINIMUM Requirements
Matric
Diploma in HR or Equivalent (advantageous)
2 years