Job Title: Personal & Executive Operations Assistant (Pretoria)

Description:

The Personal & Executive Operations Assistant role is crucial in ensuring operational efficiency, streamlining communication, and maintaining accountability across teams.

Key Responsibilities:

•Email & Task Management: Manage and clear the COO’s mailbox, prioritize important communications, and follow up on action items.
•Operational Support: Assist in setting up and documenting Standard Operating Procedures (SOPs) to optimize workflows.
•Reporting & Dashboards: Develop, maintain, and analyse reports and dashboards to track key metrics and operational progress.
•Accountability & Follow-Ups: Ensure tasks are completed by relevant team members, follow up on deadlines, and provide regular progress updates.
•Meeting Coordination: Schedule and prepare agendas for meetings, take minutes, and ensure follow-through on action points.
•General Assistance: Run errands, handle miscellaneous administrative tasks, and provide personal support to the COO as needed.

Qualifications and Requirements:

• Senior Certificate (Essential)
• Advanced Microsoft Excel skills (Must Provide Proof of Competency)
• This includes:
o Power Query
o Text Functions
o Date & Time Functions
o Remove Duplicates
o Data Validation
o V/X-lookup
o Subtotal Formula
o Pivot tables Competencies & Technical

Skills:

•Highly organized, detail-oriented, and able to multitask effectively
•Strong communication skills to coordinate with different teams and stakeholders.
•Analytical mindset with experience in reporting, dashboards, and data tracking.
•Ability to take initiative and ensure follow-through on critical tasks.
• Tech-savvy and proficient in office tools, project management platforms, and reporting software