Act as the primary secretariat for key governance entities like the IJS Implementation Committee, Board of Director Generals, and Ministerial Committee, managing communication, meetings, and documentation to ensure effective information flow and decision-making.
Oversee internal governance standards and external regulatory compliance across all IJS projects, ensuring consistency in quality and performance.
Regularly update and manage the change request log, ensuring that all programme changes are accurately recorded, tracked, and communicated.
Centralise and organise project documentation within the IJS programme on SharePoint, ensuring standards compliance, ease of access, and secure record keeping.
Coordinate both internal and external audits for the IJS programme, ensuring that all audit queries are tracked, addressed, and responded to promptly to maintain compliance and avoid potential issues.
Streamline the onboarding process for new team members and manage the provisioning of necessary resources and infrastructure for project teams.
Act as the key liaison between project teams, governance bodies, and external stakeholders, facilitating effective communication and collaboration.
Coordinate of all IJS events, encompassing planning, execution, venue selection, attendee management, equipment setup, and post-event follow-ups, to ensure alignment with the programme's objectives and standards.

Minimum Qualifications
Appropriate qualification in Computer Science, or Informatics or IT qualification or Business Administration or Project Management or Logistics & Supply Chain Management at NQF6.

Minimum Certifications
Certificate in Project Management

Minimum Experience
5+ years in governance and stakeholder management of which 3 must be in the criminal justice system (including managing relationships with partners and suppliers).
5+ years in secretarial and administrative positions
5+ years in project coordination
3+ years in administrative support and managing documentation
3+ years in event and travel coordination